x You are doing import-export goods business but are still confused about the concept of C/O form D?
x Do you want to know the details, procedures, processes and regulations for issuing C/O form D?
x You need to learn how to look up electronic C/O form D and a reputable LCL shipping unit?
C/O Form D is an important document in export and import activities of goods to ASEAN countries. Proship.vn , with many years of experience in the field of maritime transport and logistics, will answer questions related to CO form D certificates, content, regulations, and how to apply for C/O. form D. At the same time, Proship also clearly points out the advantages of its unit when conducting trade and transporting LCL goods to mainstream countries at competitive prices. Interested businesses should refer to the following shared content.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is the term C/O form D?
C/O form D is an export certification document issued by a competent authority for goods exported to ASEAN countries that are subject to preferential tariffs for members of the CEPT Agreement. Accordingly, the importer will present the C/O to the customs authority, which will enjoy import tax incentives (mostly 0%). Therefore, when exporting goods to Southeast Asian countries, importers will require the exporter to provide this C/O.
To be issued CO form D, the importer's goods must meet the following conditions:
- Goods containing at least 40% origin from any member country in ASEAN;
- Transported directly from one member country to another member country in ASEAN;
- Exported goods may not be traded or consumed in the transit country;
- It is not allowed to affect the goods in the transit country, except for loading and unloading the goods or what is necessary to keep the goods in guaranteed conditions.
Learn details about C/O form D in import and export of goods
Necessary documents to be issued CO Form D
To be able to be issued CO Form D by the authorities, you need to have all of the following documents:
- Copy of bill of lading;
- Original copy of commercial invoice;
- Original packing slip;
- Copy of customs clearance declaration;
- Copy explaining the product manufacturing process from input materials;
- Copy of material norms table: % of material A, % of material B... in the shipment;
- Copy of domestic raw material purchase invoice or raw material import customs declaration when importing goods from abroad;
- Copy enclosed with the original invoice for exported products (for comparison);
- Application for issuance of CO by the Ministry of Industry and Trade to implement the Rules of Origin in the ASEAN Trade in Goods Agreement.
In addition, there are a number of documents such as: Export license, sales contract, commitment letter, auxiliary materials or exported products and documents to prove the origin of the product. Depending on each specific item, officials will guide businesses to provide these documents.
Contents of C/O Form D
A C/O form D will include some main contents as follows:
- Section 1: Enter business information including name, address, phone number and fax number;
- Section 2: Import enterprise information includes name, address, phone number and fax;
- Section 3: Name, mode of transport number, time and date of departure, specific address of departure and arrival ports;
- Section 4: Leave this section blank;
- Section 5: Number of items (can be written or left blank);
- Section 6: Marking (can write the container/seal number or package number of the goods);
- Section 7: Description of goods includes information such as: Order number, L/C number, product name, packaging, HS code...;
- Section 8: Standards of origin (Each type of goods will have its own standards, you will see the bottom of the C/O page to choose);
- Section 9: Total weight and FOB value of the shipment (data clearly stated in numbers and words);
- Section 10: Invoice number and date;
- Section 11: Signature and seal of confirmation of the exporting company;
- Section 12: Signature and stamp of confirmation of the importing company;
- Section 13: C/O type (usually Issued Retroactively).
Reference Number: This number will be stamped by the Ministry of Industry and Trade and issued to the business. However, according to the new regulations, businesses will have to declare online on the system, the Ministry of Industry and Trade will issue C/O and businesses will have to print this number themselves on their C/O form.
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The set of C/O form D will cost 40,000 VND and includes 3 sheets (Original, Duplicate and Triplicate), businesses can come to the Ministry's C/O issuance team to buy. For valid sets of documents, C/O will be issued on the same day. For businesses that must apply for a C/O reissue, you will have to go through the reissue procedures and submit the full set of documents as listed above.
Regulations on applying for C/O form D
To carry out the process of applying for paper C/O form D, businesses follow these steps:
- Step 1: Visit the website of the Ministry of Industry and Trade at http://ecosys.gov.vn to declare information. If there is no trader registration, the enterprise must prepare a set of trader documents for registration, then apply for an account on the Ecosys system;
- Step 2: Take your order number and wait to be called at the appropriate counter;
- Step 3: Submit the application to the C/O receiving officer, where you will be checked and given specific advice about the application by the C/O issuing officer;
- Step 4: If the set of documents meets the requirements, the business will be issued a C/O number and receive C/O data from the Website;
- Step 5: Officer signs and approves C/O;
- Step 6: C/O form D will be stamped and one copy will be returned to the business and one copy will be kept.
Note: The time to issue paper C/O form D will not exceed 1-2 working days from the time the enterprise submits all documents.
Time and agency issuing C/O form D
- Issuing agency: Import-Export Management Departments of the Ministry of Industry and Trade and Export Processing and Industrial Park Management Boards authorized by the Ministry of Industry and Trade;
- Time to receive applications: Morning 7:30 am - 11:00 am, Afternoon 1:30 pm - 4:00 pm;
- Time to return documents: Morning 8:00 am - 11:30 am, Afternoon 2:00 pm - 4:00 pm.
How to look up electronic C/O form D
Step 1: Access the website with the link https://vnsw.gov.vn/ , then select look up C/O.
Step 2: Select the item to look up
- If importing, select Importing C/O;
- If buying domestically, select Domestic;
- Then, enter the C/O number in the blank box and click on the search box;
- Information about number, date of issue, type, country, and status of the C/O will be fully displayed.
How to look up electronic C/O Form D from Cambodia:
Go to the website https://tracking.nsw.gov.kh/public-search/atiga? Fill in C/O information. Such as: VN-KH 06/20/07214.
How to look up electronic C/O Form D from Indonesia:
- When you receive the electronic Form D from Indonesia, please access the website using the link https://e-ska.kemendag.go.id/home.php/custom ;
- Select e-CoO Verification then fill in the C/O reference number;
- See the Status below: In case the Status is pending/processing, the C/O is being updated on the importing country's system and waits about 1 more day.
How to look up electronic C/O Form D from Malaysia:
C/O form D issued by Malaysia with seal and electronic signature from April 13, 2020 (AANZFTA, AKFTA, AHKFTA and ATIGA) http://newepco.dagangnet.com.my -> fill in name and password User Login.
How to look up electronic C/O Form D from Singapore:
Go to the website https://www.ntp-international.gov.sg/vp/ . Fill in C/O information and import country in 2 boxes: Certificate No and Country/Region of Final Destination.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
Cases where the Management Agency refuses to issue C/O Form D
In addition to cases of being granted C/O form D, there are also many businesses that have been refused by C/O issuing agencies such as:
- C/O application dossier is incomplete or inaccurate.
- C/O application dossiers have inconsistent content.
- The C/O application dossier set does not match the application registration location.
- C/O form D is erased, handwritten, information is unclear or printed in many different ink colors.
- Exported goods do not ensure origin standards or cannot determine the origin of goods according to standards.
>>See more: What is C/O form E?
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With the knowledge you need to know about C/O form D as well as how to look up electronic C/O form D quickly and accurately,...Proship.vn hopes to have conveyed important information to private individuals and businesses working in the field. work in the field of import and export of goods in general. If you are interested, you can refer to it to know what you have to do, how to prepare documents and procedures to get this goods certificate from the specialized agency. To be provided with 2-way LCL LCL cargo consolidation and shipping service from Vietnam - International from Port - Port, please contact 0909 344 247 .
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
