x Import-export business units do not clearly understand what a commercial invoice is?
x Do you want to learn more about the regulations on commercial invoices in the field of Logistics and exporting goods?
x Are you looking for a professional, cheap, and reliable export transporter?
In international and domestic purchases and sales of goods, commercial invoices act as documents showing the purchase and sale price of goods. Below, PROSHIP.VN will answer all questions related to the term commercial invoice, sample export commercial invoice, list of regulations on commercial invoices, etc. At the same time, we also only point out the strengths of your unit when implementing "Export cargo transport service by rail container" so that customers can consider choosing the best place to send goods, meeting all the criteria they set.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is a commercial invoice?
What is a commercial invoice? Commercial Invoice, abbreviated as Invoice, is a document used for payment between Seller and Buyer. This special export document is required by Customs, the agency responsible for import control. They need the commercial invoice to quickly decide which taxes apply to the package and prevent any holds. However, it does not act as a request for payment, it only gives the buyer an idea of how much they will have to pay in the future. Commercial invoice in English is called Commercial invoice, abbreviated as CI.
Invoice or commercial invoice is a particularly important document when carrying out import and export procedures, shown through the following factors:
- Use commercial invoices as payment function: Commercial invoices are also one of the important documents to establish payment with partners. Therefore, on it will be detailed information related to money such as total price in numbers and words, price of each item, unit, currency, etc. and have enough stamps and signatures to ensure obligations. pay.
- Calculate import tax using commercial invoice: Invoice is an important basis for determining the customs value of goods to calculate import tax. Some other information such as invoice number and invoice issuance date are used to declare electronic declarations.
- Calculating the insurance amount using commercial invoices: Just like customs price declaration, the price on the commercial invoice is used as the basis for calculating the insurance amount.
>>See more: What is Logistics? Role of Logistics
What does the commercial invoice include?
After understanding what a commercial invoice is, it is also really necessary to learn the required content of a commercial invoice. This type of invoice does not have a common template but will be designed by each business, however it needs to ensure some specific content including:
- Information about the buyer: Includes basic information such as Company name, Address, Email, Phone number, Fax, representative, depending on payment conditions, including bank account information of the importer ;
- Information about the seller: Information similar to the buyer;
- Invoice number: is a valid abbreviation prescribed by the exporter;
- Invoice date: According to international trade practices, the invoice is usually issued after the contract is signed by the parties and before the date of export of goods (date on the bill of lading - the date of delivery to the shipping unit). transferred) to match the set of export documents;
- Payment methods: You can name a number of methods such as T/T money transfer payment, L/C documentary letter of credit payment and payment for collection of D/A, D/P documents;
- Detailed product description: the common name of the product, grade or quality, and the code, number and symbol of the goods when circulating in the exporting country's domestic market, along with the code number. package goods;
- Quantity is based on the weight or dimensions of the shipping country or the United States;
- Price of each item;
- Total amount: Total value of the invoice, usually written in both numbers and words, along with the face value of the payment currency;
- Currency;
- Related costs clearly state each item (if any): such as international freight, insurance fees, commissions, packaging costs, container costs, packaging costs, and all other costs and expenses. Other expenses (if not included in the above items).
In the field of logistics, a commercial invoice is a very important commercial sales document. Therefore, before making a commercial invoice, you need to avoid some of the following basic errors:
- Inaccurate declaration or erroneous information will affect the customs clearance of goods;
- Commercial invoices do not clearly state delivery conditions such as FOB or CIF;
- The exporter sells goods at the CIF delivery price but only records the invoice at the FOB price at the place of loading and does not record subsequent costs incurred;
- Description of goods information is unclear or lacks required information, does not specify quantity, price, symbol, type.
How are commercial invoices regulated?
Pursuant to Decree No. 123/2020/TT-BTC on preparing VAT invoices for exported goods, regulations on commercial invoices for exporting goods are specifically as follows:
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- “The time of preparing the export invoice according to 78/2021/TT-BTC is the time of completing customs procedures (customs clearance confirmation date).” (Point c, Clause 3, Article 13 of Decree 123/2020/TT-BTC);
- The currency listed on the invoice is Vietnamese Dong with the symbol "d". In case economic transactions arise in foreign currency, the unit price, amount, total VAT amount according to each tax rate, total payment... are recorded in the currency unit of the foreign currency." (Point C Clause 13 Article 10 Decree 123/2020/TT-BTC);
- In case a domestic enterprise exports goods to the non-tariff area: Use a value-added invoice or sales invoice according to the provisions of Circular No. 39/2014/TT-BTC;
- If an enterprise needs to write foreign words on the invoice, the foreign words will be placed on the right and in parentheses () or right below the Vietnamese words with a smaller font size than Vietnamese;
- When exporting goods and services, on the invoice, businesses do not need to fill in the tax code box;
- The electronic invoice does not necessarily have the buyer's electronic signature. Therefore, the export invoice does not require the signature of the customer purchasing goods or services abroad.
Let's learn in detail the Government's Decree and the Ministry of Finance's Circular on regulations on writing export invoices:
According to Clause 1 and Clause 2, Article 8 of Decree No. 123 stipulates:
1. Value-added invoice is an invoice for organizations that declare value-added tax using the deduction method for activities.
a) Selling goods and providing services domestically;
b) International transport activities;
c) Export to non-tariff zones and cases considered as exports;
d) Exporting goods and providing services abroad.
2. Sales invoices are invoices for organizations and individuals as follows
a) Organizations and individuals declare and calculate value-added tax using the direct method used for the following activities:
- Selling goods and providing services domestically;
- International transport activities;
- Export to non-tariff zones and cases considered as exports;
- Exporting goods and providing services abroad.
b) Organizations and individuals in the non-tariff zone when selling goods and providing services to the domestic market and when selling goods and providing services between organizations and individuals in the non-tariff zone and exporting goods to each other. Exporting goods and providing services abroad, the invoice clearly states "For organizations and individuals in the non-tariff zone."
So Decree 123/2020/ND-CP clearly states that: When there are export activities, your Company is required to issue value-added invoices after completing procedures for exported goods. If before, you only needed an invoice, then after the new regulations, your company needs to issue a VAT invoice (you can use electronic invoices). In addition, two forms of invoices are used when exporting goods to export processing zones and non-tariff zones: VAT invoices and regular sales invoices. Your company can choose 1 of the 2 types above to present. In case of exporting goods and services abroad, your company needs to provide a commercial invoice.
For VAT invoices, business households and enterprises need to write all criteria on the invoice. The lines of VAT rate, VAT amount and total payment amount must be clearly stated in both numbers and words. In other words, the tax rate line is clearly marked as 0% and the VAT cash flow is shown as 0.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
Latest updated commercial export invoice template
Commercial invoices are prepared and used based on UCP 600 (Uniform Rules and Practices for Documentary Credits), so there is no fixed mandatory form, as long as it fully meets the required content. necessary according to the provisions of UCP 600. Normally, commercial invoices are issued by manufacturers (seller), depending on the type of goods and the requirements between the two negotiating parties, there are different forms. together. Besides, the output invoice is also the content such as: name, quantity, unit price, etc. that the issuing party is shown on the invoice.
With the same function, many people implicitly understand that export invoices are output invoices. Simply understand for those who still wonder what an output invoice is? In the export sector, there are many units providing this service, so the current models are very diverse and rich.
How to make a commercial invoice:
(first). Letter head: Many companies order pre-printed Letter heads to print Invoice. However, in reality, when printing, the name and address are slightly different from those on the L/C, easily leading to document errors. Therefore, for any Invoice paid by L/C, it is best to create your own Letter Head;
(2) Invoice number and date: Normally, the Invoice date can be arbitrarily recorded as any date. However, in the L/C there is a regulation: All documents, including transport documents, must have an issuance date; however, the issuance date of each document must not be before the L/C issuance date. Therefore, the Invoice date cannot be before the L/C issuance date;
(3) Beneficiary: This includes information such as the name and address of the beneficiary and needs to write an additional series of numbers for the beneficiary's account;
(4) For account & risks of messrs: Account and risks;
(5) Port of loading: ANY TURKISH PORT. When L/C stipulates like this, it must show a specific port including the name of the port and the name of that country;
(6) Port of discharge: Port of discharge;
(7) Show L/C number on Invoice (if any): All documents including filial exchange - if any - must show letter of credit number;
(8) Express delivery conditions;
(9) Goods description: Must have every semicolon, dash, slash... Avoid making mistakes because this part is a very important part of the Invoice prepared according to L/C;
(10) Unit price: Should add delivery conditions + incoterms (if any) to the section showing unit price;
(11) Beneficiary signs and seals.
Is Proship's service of transporting and exporting goods by rail containers good and professional?
According to statistics, in the first 11 months of 2022, merchandise export turnover is estimated to reach 342.21 billion USD, up 13.4% over the same period last year; Of which, the domestic economic sector reached 87.46 billion USD, an increase of 10.1%, accounting for 25.6% of total export turnover; The foreign invested sector (including crude oil) reached 254.75 billion USD, an increase of 14.6%, accounting for 74.4%. Vietnamese goods have been exported to over 200 countries and territories. Of which, exports to Asian countries reached 129.81 billion USD, accounting for 46.8% of total turnover. Next is America with a turnover of 98.71 billion USD, accounting for 35.59% of the total turnover. Vietnam's exports to Africa are still modest, at 2.2 billion USD, accounting for 0.8% of total turnover.
Proship.vn Company recognizes that the demand for exporting goods to other countries is increasing for many different products and product groups, so it has strongly deployed transportation services, exporting goods by international railway. with professional processes from operations to business. We also understand the regulations on commercial invoices in import and export of goods, so we will advise relevant parties in advance to minimize any shortcomings and problems in the trade process.
Flexible, professional, enthusiastic staff to provide maximum customer support from shipping agents to ensure quality and safety throughout the entire process of shipping Vietnam - Europe containers. In addition, the unit will carefully calculate heavy and bulky items, freight is calculated based on the weight and size of the lot/package.
We also invested and upgraded 170 P cars to transport gasoline and other liquid goods, 150 Mc cars to transport all kinds of containers, 15 Mcc cars to transport refrigerated containers, 50 H cars with high walls. Open roof to transport all kinds of components, containers, 20 NR wagons to transport cars, etc. Up to now, the unit has successfully sent goods from Vietnam to China, Uzbekistan, Kazakhstan, Russia, Poland, Belgium, Germany, Netherlands,... The price list for transporting exported goods by rail is publicly listed, all-inclusive and does not incur any other fees that make your work difficult.
In particular, overcoming all the difficulties of the Covid-19 pandemic, Proship still boldly carries out bulk cargo transport routes using regular containers and self-propelled rail refrigerated containers methodically and professionally. We will try to improve service quality as committed and thank customers who have trusted us over the past time.
The products we accept are exported from Vietnam to other countries
- Transporting automobile and motorbike spare parts;
- Transporting fashion items: shoes, bags, wallets, purses, clothes,...;
- Transporting cosmetic goods: lipstick, lotion, skin care,...;
- Transporting agricultural products, fruits, vegetables of all kinds;
- Transporting dry food: rice paper, pepper, coffee, rice paper, dried fish, dried shrimp,...;
- Transporting herbal tea, dry tea, etc.;
- Transporting drugs and functional foods: Western medicine, Southern medicine, Chinese medicine,...;
- Transporting wooden furniture, interior and exterior furniture of all kinds;
- Transporting handicrafts: cabinets, altars, bamboo and woven garments, tables and chairs,...;
- Transporting electronic items, USBs, CDs, computers, phones, and machinery;
- Transporting electronic components and large quantities of electronics;
- Transporting machinery, construction materials, houses, factories,... and many other items (except prohibited goods).
Receive goods on-site in Vietnam for export to other countries
- Northern region: Hanoi, Bac Ninh, Ha Nam, Hai Duong, Hai Phong, Hung Yen, Nam Dinh, Thai Binh, Vinh Phuc, Ninh Binh, Hoa Binh, Son La, Dien Bien, Lai Chau, Lao Cai, Yen Bai , Phu Tho, Ha Giang, Tuyen Quang, Cao Bang, Bac Kan, Thai Nguyen, Lang Son, Bac Giang, Quang Ninh,...;
- The South: Ho Chi Minh City, Ba Ria - Vung Tau, Binh Duong, Binh Phuoc, Dong Nai, Tay Ninh, An Giang, Bac Lieu, Ben Tre, Ca Mau, Dong Thap, Hau Giang, Kien Giang, Long An, Soc Trang, Tien Giang, Tra Vinh, Vinh Long, Can Tho,...;
- Central region: Da Nang, Thanh Hoa, Nghe An, Ha Tinh, Quang Binh, Quang Tri, Thua Thien Hue, Quang Nam, Quang Ngai, Binh Dinh, Phu Yen, Khanh Hoa, Ninh Thuan, Binh Thuan,...;
- Central Highlands: Kon Tum, Gia Lai, Dak Lak, Dak Nong, Lam Dong, Buon Me Thuot,...;
- Or from large industrial parks in Vietnam: Phuoc Dong, Duc Hoa III, Nhon Hoi Binh Dinh, My Phuoc 3, Tan Khai, Minh Hung, Dong Xoai, Tan Phu Trung, Ham Kiem, Binh Thuan, Bau Xeo, Loc An - Binh Son, Giang Dien, An Tay, Bim Son, Long Duc, Du Long, An Hoa; Long Huong, Tam Diep II, Tram Vang, Cat Trinh,…
The customers we want to target
- Forwarding agent;
- Importing unit;
- Product supplier.
Methods of delivery and receipt of Vietnamese - International export goods
- Transporting goods by container from Station to Station;
- Transporting bulk goods from Station to Warehouse;
- Transporting goods in whole shipments from Warehouse to Warehouse;
- Other accompanying services if requested by the customer.
Types of documents customers need to prepare when exporting
- For shipment items, Company goods need export papers. If you have relevant documents, even better;
- If the order is a dangerous or flammable or explosive item, permission from the competent authority is required;
- Customers need to issue VAT invoices and provide information about their Company for small retail goods;
- For small items transferred in large quantities, documents of origin and origin are required. Used retail goods do not need to prove origin;
- For large orders that have signed a trip contract, we will issue an invoice based on the information in the contract.
Transportation support services included
- Support packaging and packaging;
- Free storage (if storage time is not too long);
- Support loading and unloading goods at the warehouse.
- Support door-to-door delivery of large volumes of goods,...
Proship has partly answered questions related to the definition of what a commercial invoice is , regulations on commercial invoices, and detailed content in the export commercial invoice form. Commercial invoices are very important in international trade. This is considered one of the basic documents to carry out customs procedures for international shipments as well as handle possible disputes. Therefore, individuals and businesses specializing in export/import goods need to firmly grasp this contract in all cases... Contact us at the Hotline below when you need assistance with online goods export services. Vietnam goes to other countries by the best cheap international railway in 2023.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
