x You are active in the import-export sector, have heard about invoice packing list but do not understand clearly what it is?
x Do you want to know how important the Invoice Packing List is in exporting and importing goods?
x Do you want to find a goods import-export unit with the most optimal, economical, and effective transportation solution?
PROSHIP.VN will provide specialized knowledge of logistics - import-export to clarify what the term invoice packing list is, why invoice packing list is important in international trade. At the same time, we also list the outstanding strengths of our unit when providing low-cost import-export services, suitable for many customers. We also provide many transportation solutions such as road, sea, rail, etc. We are sure you will be satisfied with the service costs you pay and what you receive in return.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is Invoice Packing list?
Invoice and Packing list are two familiar concepts in foreign trade activities. These two documents are sometimes similar, leading to confusion for some people when they are just starting out in work related to import and export. So, what is Invoice Packing list? Invoice is a common name for Commercial Invoice, which is one of the important documents in foreign trade activities as well as in customs declaration documents to make payments, pay taxes, and declare customs. Unlike normal domestic invoices, Invoices are prepared according to the seller's form and include all required information.
In foreign trade activities, there are currently two types of invoices: Proforma invoice (PI) and Commercial invoice (CI). Proforma invoice (PI) is called a proforma invoice, has a preliminary nature, has no payment or legal value. After the buyer Purchase Order (PO), the seller will base on the PO and send a quote via Proforma invoice (PI) so that the buyer has a rough idea of the value of the shipment. Because of its preliminary nature, the PI can be edited based on the parties' agreement.
After a foreign trade contract is signed, the seller delivers the goods to the buyer and needs the buyer to pay the amount of the shipment, then will send a Commercial invoice (CI), called a commercial invoice, to the buyer. Commercial invoice (CI) has legal nature and payment value for the shipment. This is the basis for state agencies to determine shipment value, taxes and customs procedures. Due to its legal nature and payment value, in most cases Invoice is understood as Commercial invoice and is commonly called commercial invoice.
Along with invoice, packing list is one of the important documents in foreign trade activities. Packing list is also known as packing slip/list/goods detail slip. Packing list clearly shows what the seller has sold to the buyer, through which the buyer can check and compare to see if it is appropriate. with the order placed no. Normally, a packing list only shows the quantity of goods and packaging method and does not include the value of the shipment. However, in some cases, both packing list and invoice are used together. Currently, there are 3 types of packing lists used, including: Detailed packing list; Neutrai packing list (Neutral packing list) and Packing and Weight list (packing list with weight list).
=> If an invoice is a document showing the value of a shipment, a packing list is a document that when you look at it, you will know how the goods are packaged. This helps the seller, buyer or third party to calculate how many goods are in that container, how much it weighs, how to arrange appropriate means of transport, and the expected unloading time. How long does it take to ship, from which you can calculate the quantity of goods that can be unloaded in one day or not, and many other issues.
How important is Invoice/Packing List in import and export?
PROSHIP continues to clarify the important role of invoice packing list in exporting and importing goods after answering above what an invoice packing list is. We invite readers to quickly update the content below:
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The role of Invoice in import and export of goods
When you want to export goods internationally or import goods from abroad, invoices play an equally important role in payment, customs declaration, tax payment, and insurance:
- Customs declaration: When declaring customs, the commercial invoice also needs to be presented so that the customs party knows the price of the goods on the invoice, and will then calculate import and export taxes and necessary expenses based on that. Other equipment and information provided on the invoice help facilitate electronic declaration;
- Payment: A valid commercial invoice with the purpose of notifying the buyer to fulfill the payment obligation to the seller, with full detailed information about the goods and clearly signed and stamped;
- Insurance: In import and export, any goods need to be insured so that businesses can rest assured to be compensated for damages if risks, disputes, etc. occur. Prices on Invoice and other documents. Terms of insured goods, such as goods name, quantity, price, product code... will also help calculate the insurance fee and are usually done before shipping the goods.
=> The importance of Invoice in import and export is indispensable in goods transactions. All exchange content is discussed in detail and meticulously, helping the transaction take place quickly, clearly, clearly and accurately. In addition, the buyer is responsible for completing payment of the goods amount recorded on the Invoice to the supplier, according to the agreements.
Why is it necessary to have a Packing list in the import and export documents?
- In fact, if there is a lack of or no Packing list, also known as a packing slip, customs will not allow customs clearance of that business's shipment;
- Packing list needs to be recorded so that the goods can be safely packed into the container. At the same time, when you open the container, you can rely on the goods information on the Packing list to be able to re-count the goods (for preservation purposes, Packing list waste will usually be carefully covered by waterproof plastic bags and securely attached to the outside of each shipping container or to ensure safety during the transportation of documents...);
- When goods arrive at import and export ports, customs will rely on the Packing list to perform goods inspection from there to determine whether the business has imported enough goods; Whether there is a shortage or surplus of goods;
- You should prepare Packing lists in advance to have them stamped, signed and delivered to relevant parties including shipping lines, customs, banks, etc.;
- In the case of online documentation you need to select the appropriate packing list and then make contact with all parties involved to determine whether your packing list is signed or not.
=> Packing list documents are very important because if you make any mistake in the packing list, it can cause delays in picking up/delivering goods, causing loss to the business.
A Packing List has main contents, including:
| Top title | Company logo, name, address, phone number, fax, etc. |
| Seller | Name, address, phone, fax of the selling company. |
| Packaging number and date | Important Information. |
| Buyer | Name, address, phone number, fax number of the purchaser. |
| Ref No (Reference number) | Including information about the order quantity or notes about Notify Party often used for L/C payment, this information needs to be added to notify when the goods arrive. |
| Port of Loading | Port of loading |
| Port of Destination | Port of destination |
| Vessel Name | Trip number and ship name |
| ETD (Estimated Time Delivery) | Estimated ship departure date |
| Product (Description of goods) | Product names, symbols, product codes... |
| Quantity | Quantity of goods per unit |
| Packing | Number of bales, crates and packing boxes |
| NWT (Net weight) | Net weight of the goods |
| GWT (Gross weight) | Total weight of the package (including crates, boxes, straps, etc.). |
| Remark (Additional notes) | Notes section |
Function of packing list (goods packing slip)
The function of the packing list is to provide necessary information about the shipment. Depending on the type of packing list, it will include the following basic information:
- What is the quantity and weight of the goods in the container;
- Specific number of packages and plastic pallets, number of small goods packed into crates and boxes;
- Unloading method: by hand or by forklift to arrange the appropriate number of workers to load and unload goods;
- Estimated unloading time to calculate the quantity of goods to be unloaded in 1 day, arrange appropriate personnel to receive goods and warehouse area;
- Packing list is an important packing list, indispensable in the set of import and export documents.
* For example: A container with 20 packages, packed on pallets, only takes 30 minutes - 1 hour/container and can unload 9 containers per day. But if a container has 1,000 loose packages, it can take 1.5 hours - 2 hours/container and only 4 containers can be unloaded in a day => Packing list helps retrieve information about production shifts, machine numbers, and foreman. ,...to be able to complain to the manufacturer/seller if the product is defective.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
When making a Commercial Invoice, what should you keep in mind?
The use of Invoice plays a very important role in transactions between sellers and buyers. Therefore, when preparing a commercial invoice, the preparer needs to pay attention to the following issues:
- Invoice needs to have enough information between seller and buyer. Address, phone number, email, legal representative and name of business, agency, unit,...;
- In the Invoice, the supplier needs to show the full value and actual unit price of the actual goods. The seller's unit price must accurately calculate the total value of the order and the face value that the buyer must pay to the seller;
- Goods need to be accurately described in terms of information, invoice number, date and time of issue, product code, and quantity of goods shipped must be exactly the same as the actual goods that the buyer needs to transport;
- Regulations and transactions in the contract: Need to be clear about the method and conditions of delivery, number of trips, date of shipment, date of receipt, port of export and port of receipt, etc. Agreements need to be agreed upon. between the seller and the buyer.
>>See more: What is Freight Prepaid?
Is there a unit that imports and exports goods by container? Cheap, fast, safe, and best today?
In order to effectively meet the needs of international trade as well as transporting foreign goods to Vietnam for business and trade, PROSHIP JOINT STOCK COMPANY provides Chinh Ngach retail transport - import and export services by sea, and services. International rail container transportation service, Vietnam - China road container transportation service,... with affordable cost savings, top priority on reputation, commitment to fast and accurate delivery time and on-site. When sending goods here (no matter what mode of transport), Proship staff will carefully advise on issues of Invoice packing list, invoices, bills of lading,... and many other related documents to complete. Customs declaration documents according to regulations.
Talking more about cheap LCL shipments to Mainstream countries, we, as a consolidator, will collect LCL shipments of many Shippers at CFS. , arrange, classify and pack into one container, then arrange transportation from loading port to destination port. Proship will provide a fixed weekly LCL schedule to many destinations in the US, Germany, Japan, Australia, Shanghai, China,...
Regarding the international railway route, we are strongly expanding and implementing the intermodal route from Vietnam - China - Mongolia - Kazakhstan - Russia - Europe. There is enough modern railway infrastructure, with warehouses located in convenient areas in Ho Chi Minh City, Binh Duong, Dong Nai, Hanoi, and Da Nang. Important operational stations such as Song Than Station, Yen Vien Station, Dong Anh Station, Kep Station, etc. Accept and transport a variety of goods such as consumer goods, construction project goods, electronic goods - electronic components, goods minerals, refrigerated/frozen goods,... In addition, Proship also supports issues related to units that also receive customs declaration support, entrusted import-export services, warehouse services,...
=> In Vietnam, Proship is proud to be a service provider partner of many individuals, large companies/groups, many international organizations, many factories, other domestic joint stock companies,... thanks to the quality of its services. Good service, reasonable prices and dedication to customers (whether large or small orders, retail shipments, combined shipments/full shipments, full containers).
Typical import-export transfer and delivery methods at Proship
- Transporting full containers from Station to Station;
- Transporting goods by Container from Station to Warehouse;
- Transporting Containers from Warehouse to Warehouse;
- Other accompanying services if requested by the customer.
Support service comes when sending goods here
- Support packaging and packaging;
- Free storage (if storage time is not too long);
- Support loading and unloading goods at the warehouse.
Pick up/delivery to your doorstep in provinces, cities, and industrial parks in Vietnam
- Northern region: Hanoi, Bac Ninh, Ha Nam, Hai Duong, Hai Phong, Hung Yen, Nam Dinh, Thai Binh, Vinh Phuc, Ninh Binh, Hoa Binh, Son La, Dien Bien, Lai Chau, Lao Cai, Yen Bai , Phu Tho, Ha Giang, Tuyen Quang, Cao Bang, Bac Kan, Thai Nguyen, Lang Son, Bac Giang, Quang Ninh,...;
- The South: Ho Chi Minh City, Ba Ria - Vung Tau, Binh Duong, Binh Phuoc, Dong Nai, Tay Ninh, An Giang, Bac Lieu, Ben Tre, Ca Mau, Dong Thap, Hau Giang, Kien Giang, Long An, Soc Trang, Tien Giang, Tra Vinh, Vinh Long, Can Tho,...;
- Central region: Da Nang, Thanh Hoa, Nghe An, Ha Tinh, Quang Binh, Quang Tri, Thua Thien Hue, Quang Nam, Quang Ngai, Binh Dinh, Phu Yen, Khanh Hoa, Ninh Thuan, Binh Thuan,...;
- Central Highlands: Kon Tum, Gia Lai, Dak Lak, Dak Nong, Lam Dong, Buon Me Thuot,...;
- Or from large industrial parks in Vietnam: Phuoc Dong, Duc Hoa III, Nhon Hoi Binh Dinh, My Phuoc 3, Tan Khai, Minh Hung, Dong Xoai, Tan Phu Trung, Ham Kiem, Binh Thuan, Bau Xeo, Loc An - Binh Son, Giang Dien, An Tay, Bim Son, Long Duc, Du Long, An Hoa; Long Huong, Tam Diep II, Tram Vang, Cat Trinh,…
Receive transportation of a variety of import and export goods by container
* Regular and dry goods:
- Transporting manufactured, consumer goods, and cosmetics;
- Transporting advertising goods and handicrafts;
- Transportation of home and construction furniture;
- Transporting heavy, bulky, heavy-duty goods;
- Transporting industrial and mechanical products;
- Transporting manufactured, consumer goods, and cosmetics;
- Transporting all kinds of chemicals;
- Transporting automobile and motorbike spare parts;
- Transporting fabric, clothing, and leather shoes;
- Transporting fragile and perishable goods;
- Transporting packaging paper, carton,...
* Types of cold goods:
- Transporting fresh seafood: Shrimp, crab, fish, clams, oysters, snails, mussels, and other seafood;
- Transporting meat and meat products - fresh or frozen;
- Transporting fruits and vegetables - unprocessed or processed;
- Transporting water and special solutions;
- Transporting dairy products: Fresh milk, yogurt, whey, milk cream;
- Transporting vaccines, medical drugs, test samples, etc.
Proship's target customers
- Forwarding agent;
- Importing unit;
- Product supplier.
In short, in the import-export industry and the process of declaring customs procedures, invoice packing lists are important documents that are indispensable in the set of declaration documents. Therefore, Enterprises/Business Units that are planning to make goods to trade in other countries or import goods from abroad to Vietnam for business should refer to the information on what an invoice packing list is, which plays an important role. How important is it,...to partly support my work.
And when there is a need to send goods internationally by rail intermodal container, transport LCL Chinh Ngach LCL containers by sea, transport goods by road container,... immediately contact the Hotline below to receive a quick and good quote. best.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
