How to learn about procedures for exporting and importing goods in Vietnam?

* Are you having difficulty importing and exporting goods?
* Do you need to know the current import and export procedures for goods in Vietnam?
* You don't know which unit currently handles import procedures for goods quickly, reputablely, and cheaply?

Procedures for importing goods to Vietnam and procedures for exporting goods from Vietnam to other markets will be pointed out. Customers who need to carry out the goods trading process should refer to them to understand clearly. All of your questions above will also be Proship , helping businesses import and export goods easily choose a reputable unit with the best quality and price in the market.

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Shipping contact hotline: 

Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247

How are procedures for exporting and importing goods in Vietnam carried out?

Procedures for importing goods and exporting goods to other countries are carried out as follows:

Customs procedures for importing goods

First, conduct negotiations to sign purchasing contracts with foreign partners. After that, the two parties can come to an agreement to agree on the relevant conditions. The contract will have some main terms and conditions as follows:

• Product name/product code
• Specification of goods
• Quantity/weight of goods
• Price
• How to pack
• Delivery terms (CIF, FOB, EXW,..)
• Delivery time
• Goods documents from business partners.

For imported goods under CIF, FOB and CNF terms, the importer of goods must complete customs procedures in Vietnam. For this job, you can do it yourself or hire a customs clearance service company to do it for you. If your goods are imported with DDU, DDP (or DAP) conditions, the seller will complete the procedures for you and deliver the goods to the warehouse for you. And to do this job, you must provide the necessary documents for customs declaration.

To carry out customs procedures to import goods. You need to have a set of documents to make customs documents. Normally, after your goods are loaded onto the ship at a foreign port. The seller will send you a set of original documents including:

• Bill of Lading: 3 original copies
• Commercial Invoice: 3 originals
• Packing List: 3 original copies
• Certificate of Origin (CO - Certificate of Origin): can be in form D, E, AK,... to enjoy import tax incentives
• In addition, there are a number of other documents such as: Certificate of quality (CQ), certificate of analysis (CA), insurance policy, fumigation, quarantine,... (if any).

Currently, you can make customs declarations through electronic customs software. Then, you print the declaration and a set of paper documents to bring to the customs department. Depending on the result of transmitting the declaration, whether it is green channel, yellow channel or red channel, the set of documents will be complete as in the case of yellow channel declaration. In the case of the yellow channel, customs documents include:

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• Customs declaration set and appendix: 2 copies
• Commercial invoice: 1 copy
• Bill of lading: 1 copy
• Sea freight invoice (with FOB conditions): 1 copy
• Other documents: CO, quality inspection (if any),...

After fully preparing, you bring the documents to the customs department to complete procedures and pay taxes for customs clearance. Next, you go to the port to change the order and present it to the gate and yard customs. The final step in the procedure for importing goods in Vietnam is to transfer the goods to the warehouse. After completing customs procedures, you must prepare and arrange means of transport to bring goods to your warehouse.

Customs procedures for exporting goods

Step 1: Check exported goods

Similar to importing, for exporting this step is also extremely important. Exported goods are also under State management, so you need to check:

• Are your goods on the list of goods banned from export? For these types of goods, you are not allowed to export them.
• Are your goods on the list of conditional export goods or requiring a license? For these goods, the application procedure is quite complicated and takes a long time, so depending on your capacity, you need to apply for a license. must consider whether to export these products or not.
• Goods subject to specialized inspection: Regulations on which goods must be subject to specialized inspection depend on the regulations of each ministry, so you need to check carefully before exporting.

Step 2: Select export markets and partners

• For export businesses, choosing an export market plays a very important role in determining business success or failure. When researching foreign markets, you need to focus on a number of issues such as: market capacity, product demand, political, economic, social, legal conditions, etc.
• For partners, you need to pay attention to the partner's organizational form, financial capacity, reputation of the partner, their business field and goodwill, etc. After evaluating the above factors , you will decide your market and import partner.

Step 3: Negotiate and sign the contract

Currently, in reality, the parties in international transactions are often in different countries, so negotiating through direct meetings is very difficult. The most common form of negotiation today is through letters, telegrams or telephone calls. The negotiation process will be even more convenient for you if you have carefully prepared commercial negotiation strategies and tactics in advance. After the two parties have finished negotiating, the foreign trade contract will be signed. This is one of the very important documents in international trade.

Step 4: Apply for an export license

As mentioned above, there will be some items on the list of conditional exports, so before exporting abroad, you must apply for a license from relevant ministries, departments and branches. Processes, procedures, documents and records will be specifically specified in the guiding circulars of the ministries, you can look up on the Internet.

Step 5: Rent a ship and pick up an empty container

Depending on the Incoterms conditions that you have agreed upon in the contract, if it is group C or D, the exporter will be the one to charter the ship, for the remaining groups, the importer will be the one to charter the ship. Normally, in order to hire a ship to be most effective and optimal, exporters today often go through a Forwarder, asking them to book and complete Customs procedures.

If you are a charterer, after booking, you will go to the port to exchange for booking confirmation. This helps the shipping company confirm that you have agreed to take the container and seal. If the importer is a charterer, you will receive a transport confirmation and exchange it for the booking.

Step 6: Packaging and shipping marks (Shipping Mark)

From the information on the booking, you will drag the empty container to your warehouse for packing. During the packaging process, you must write full information on the shipment (shipping mark). Information usually includes: product name, export company name and address, import company name and address, origin, net weight, tare weight, shipping instructions symbols (fragile goods , heavy things,…).

Step 7: Do customs procedures

Transmitting Customs declarations: Transmitting declarations for exported goods is similar to importing goods. If you do it all yourself, remember to ask for the experience of your predecessors to avoid making unnecessary mistakes. If you do it through a Forwarder, this is quite simple because this party will do it all for you.

Carrying out export procedures at Customs branches: After transmitting the Customs declaration, the system will output the declaration flow. Depending on the different flow, the procedure is slightly different:

– Green channel declaration: For this channel, your declaration will be immediately cleared without the need to check documents or physically inspect the goods. You just need to go to Customs to supervise and submit documents including:

• Drying and unloading goods
• Barcode (printed from the website of the General Department of Customs)
• Infrastructure fee (only applicable at Hai Phong port)

Customs will initial and some places will also put an internal stamp on the back of the declaration, at which point you can submit it to the shipping company.

– Yellow channel declaration: For the yellow channel declaration, Customs will check your records. Similar to imported goods, if Customs finds any discrepancies or omissions, they will request additions or explanations. If fully supplemented, your declaration will be cleared. If you cannot explain, it is likely that your declaration will be turned into the red line.

– Red channel declaration: When classified into this channel, customs will physically inspect the goods after checking the documents to see that they are valid. Goods inspection can be done using a specialized scanner, or customs officials can open the container for manual inspection. If there are many serious errors, you will be prosecuted for violations, but if the errors are small, Customs will ask you to correct the documents. After completing the inspection process, your declaration will be cleared.

Customs clearance & declaration liquidation: After the declaration has been cleared and passed customs supervision, the next step is to submit the declaration and barcode to the shipping company so that they can carry out procedures to confirm actual export with customs. supervision, when the goods are on board the ship.

Why should we hire a customs service to carry out import and export procedures for goods?

If your business is carrying out import and export procedures for the first time, instead of struggling with paperwork, making mistakes and having to do it over and over again, which is time-consuming, do it. Immediately think about hiring a customs service. The specific reasons are pointed out as follows:

• What are the import and export procedures?
• Are you sure the goods you want to export or import are prohibited goods?
• Are import and export taxes expensive? How to pay taxes?
• How much does all those procedures cost?
• Do imported and exported goods need specialized inspection or what inspection steps must be carried out?
• How long does it take you to complete those procedures?
• Are there any procedural problems? Can the goods arrive on time?

You must be able to answer all of the above questions and do it yourself if you want the import and export process to go smoothly, but if you do not know the procedures for importing or exporting these goods, you must start from No matter how to do it correctly, it will certainly be extremely difficult and take a lot of time. So why don't you find and hire a unit specializing in providing full customs services at the best price?

And PROSHIP is one of the top choices that businesses can safely trust and entrust responsibility to. Because we have many years of experience in conducting customs procedures, our specialized staff will help customers have the fastest customs clearance procedures for goods. In short, when using our service, customers only need to wait for the goods to arrive in the shortest possible time, committed to not delaying your business progress.

Shipping contact hotline: 

Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247

PROFESSIONAL PRESTIGIOUS goods import and export declaration service of Proship

The process of import-export documents and customs procedures is generally not too difficult or complicated. It is important that businesses need to comply with the requirements, prepare all types of documents according to promulgated regulations, and also seek opinions and experiences from those who have done the preparation before. Documents will cost businesses a lot of time and effort. Therefore, if your business does not want to spend too much time on such cumbersome procedures, the best solution is to consider using our Proship's import-export trust service in Ho Chi Minh City & Hanoi. .

With a thorough understanding of the field of customs - import and export, understanding all customs procedures, PROSHIP has been providing full customs declaration services, responsible for freight forwarding. import and export to support customers in quick customs clearance of goods, ensuring that your Company's business is always convenient and smooth.

Proship receives trust from partners and customers thanks to these factors

• Proship has many years of experience in the field of import and export
• Competitive costs, fast and effective customs clearance of goods
• Enthusiastic, dedicated staff, ready to advise on import and export procedures for all types of goods
• Providing comprehensive import and export services to serve customer needs
• Prestigious, honest and top quality import and export procedures declaration service.

Proship's service of declaring procedures for importing goods to Vietnam and exporting goods is a complete package

• Check import and export documents
• Determine the HS code
• Determine the types of taxes and import-export taxes payable
• Determination of customs value of goods
• Make a customs declaration and complete customs procedures at the border gate
• License for import and export items with conditions
• Quality inspection, plant quarantine, fumigation
• Pay customs fees on behalf of the customer
• Customs procedures for goods temporarily imported for re-export and temporarily exported for re-import
• Customs procedures for dangerous goods
• Certificate of Origin (C/O) service,...

Proship.vn has just helped customers learn about current import and export procedures for goods in Vietnam . You can refer to them to firmly grasp all processes. In particular, Proship currently provides consulting, support for declaration, import and export customs procedures in Ho Chi Minh City & Hanoi, the most prestigious and reliable today. For more details, please contact hotline 0909 344 247  for Get a quick, detailed quote.

Shipping contact hotline: 

Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247