x You wonder what a Quota is?
What is the process of transporting official goods? x Are you wondering whether to choose official shipping or not?
What are the advantages and disadvantages? x Are you looking for a Safe, Cheap, and Effective Official Transport Unit?
PROSHIP.VN with many years of experience in transporting official goods will help you understand more about the method of transporting and importing and exporting official goods, from which your business can consider whether to choose or not (instead of choosing the unofficial route). ). At the same time, we also highlight our unit's strengths in the service of transporting large quantities of goods by fast, safe and legal official routes. Customers who are interested in the service and need additional knowledge about Official Transportation, please update the content below.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is official quota? What is the Chinh Ngach shipping process like?
What is Official Transport?
Official transportation is a form of trade between domestic businesses and foreign partners through foreign trade contracts. This contract is signed based on international agreements, laws and practices. Trade relationships can be carried out between countries, between countries and regions or between economic associations.
Official transportation is an international trade route through the border and often imports and exports goods in large quantities. Compared to unofficial transportation, officially transported goods are controlled much more strictly. Normally, official goods will be controlled by specialized agencies through criteria such as quality, food safety and hygiene, list of imported and exported goods, etc.
In order for official transport activities to take place smoothly, ensuring correct order and principles of international trade, import and export documents, it is necessary to have:
- Sale Contract;
- Packing List;
- Commercial Invoice;
- Paper for payment to the State budget;
- Import and export goods declaration (customs clearance);
- Shipping bill;
- Import and export license;
- C/O form E (if any).
* Example of Chinh Ngach trade:
- Private enterprises in Bac Giang import auto parts from Qingdao (China), transporting them through Lang Son border gate;
- ABC Import-Export Company in Hanoi imports paving stones from India;
- XYZ trading company in Vietnam exports seafood to Europe;
- Office workers in Hanoi/HCMC/Da Nang buy smart robots from Japan through e-commerce channels like Amazon.
Official goods transportation process
Each business will have a different official transport process, but basically it will follow these steps:
Step 1: Receive notification of goods arrival, check documents
The set of documents includes:
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- Sales contract: Commercial contract;
- Commercial invoice or Invoice: Commercial invoice;
- Packing list – A detailed list of goods;
- Bill of Lading – Bill of lading;
- Certificate of Origin form: Coupon (if any);
- Other documents (if any);
- Arrival Notice – Notice of goods arrival.
When importing CIF, the seller sends this set to the buyer (Consignee) and when the goods are ready to arrive at the port in Vietnam, the shipping company will send a notification of arrival to the Consignee. However, to avoid errors, when working, you should check the draft before sending the original paper copy back to Vietnam.
Step 2: Electronic customs declaration of import declaration
To declare an import declaration, a business needs to have: If the business is importing goods for the first time, it must update information to the General Department of Customs and purchase or expand a token with customs declaration function. Then register your User Code, Password, Terminal ID and Terminal Access Key account. This is done on the customs website. Once you have that information, the staff will make a declaration and declare procedures on the electronic customs declaration software (ECUS5 VNACCS). After transmitting, the system will automatically divide the stream:
- The green line inspection code on the Declaration is number 1 which means customs clearance;
- Yellow line, the inspection code on the Declaration is number 2, which means presenting documents to HQ for inspection and customs clearance;
- Red line, Check code on the Declaration is number 3 which means both presenting documents and checking actual goods.
Step 3: Pay tax and get delivery order
After having the tax declaration, check how much tax you have to pay: There are 3 ways to pay tax: electronic payment; Pay via bank or deposit via treasury. At the same time, take delivery orders. When receiving a delivery order, the following documents must be present:
- Letter of introduction from the receiving company on the goods arrival notice;
- Bill of lading;
- Arrival notification;
When taking orders, keep in mind that Container shipping goods need to have the following accompanying items:
- Must make a Container loan document;
- Empty container release paper (applied to taking containers of goods to the warehouse for withdrawal) is the paper that the shipping company designates to return the empty container after the customer brings the goods to the warehouse for withdrawal;
- Delivery order deadline: See if the order is still due or not;
- Must get Invoice.
Step 4: Open the declaration and complete customs clearance procedures to receive goods
Prepare all documents and records for customs clearance procedures at the port.
Step 5: Print the goods delivery note, liquidate and pick up the goods
After the declaration has been cleared, go to the website of the General Department of Customs, go to the print list of container barcodes, enter parameters and print the declaration barcode, and print the container delivery note (or Eir slip), then Bring 2 barcodes to customs clearance for supervision (the purpose is for HQ to import a machine to confirm the goods have passed through the supervision area) and the port is allowed to deliver this container of goods to the customer. When liquidation is complete, give: Goods delivery note + empty landing paper for the vehicle to pick up the goods.
*** Note: When giving documents to the driver, you must provide the driver with empty invoice information.
Step 6: Receive your container loan money back (if any)
If the shipping company forces you to pay a sum of money to bet (borrow) the container, then after the driver drops the empty container to the port designated by the shipping company, this empty landing place will issue the driver with an empty unloading certificate. Employees need to have the following documents to board the shipping company to take bets:
- Referral;
- Paper is empty;
- Container loan papers.
The staff will bring these documents to the shipping company to take bets. If the empty container is returned without damage... then the shipping company will return the bet money. If any fees arise, a fee will be charged.
Step 7: Complete documents and bank settlement
After completing all procedures, staff will gather all documents and customs declarations to save. At the same time, bring a set of documents to the bank to confirm payment in case of full payment. In case you have not paid in full, the bank will confirm partial payment. When the next payment period comes, bring documents for the Bank to continue closing.
What are the advantages and disadvantages of official transportation?
Not only interested in the question of what is official transportation? Is official transportation risky? Many people still wonder what the advantages and disadvantages of this form of transportation are? Normally, transporting goods officially will have the following advantages and disadvantages:
Advantages of official transportation
- Goods imported into the country must have a clear origin, complete invoices and documents in accordance with the provisions of law. Thanks to that, the situation of being inspected and confiscated by the market management team is limited;
- For high-end goods, luxury goods or high-value items, this form of transportation is much safer;
- The transportation process ensures more stability, the interests of the parties are protected through commercial contracts, thus limiting arising disputes;
- Easily transport goods through many countries that have signed economic cooperation agreements with Vietnam (and vice versa);
- The value of imported and exported goods is not limited.
Disadvantages of official transportation
- Compared to unofficial transportation, official transportation has higher fees. Because shipping fees will include customs fees, import and export tax rates and other incurred costs;
- Official transport procedures are quite complicated and require the preparation of many types of papers and documents. Once the declaration is complete and accurate, the goods will be cleared through customs;
- To ensure that goods are imported and exported in accordance with the law, when officially transporting goods, goods are often strictly controlled, so customs clearance of shipments is also more difficult.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
Some notes when transporting official goods from China
Regarding the one-day transaction value of the Chinh Ngach shipping method, there will be no transaction value restrictions, allowing large quantities of goods to be transported. However, when transporting through Chinese official channels, you should pay attention to:
- Must apply for import license, certificate of origin, etc. as required by shipping companies;
- Do not import used items because these are also restricted items;
- Absolutely do not import prohibited items because you will not be able to transport these items when declaring to customs;
- Carefully check the quality of goods and designs before shipping into Vietnam or upon receiving the goods, before circulating on the market;
- Goods need to be carefully wrapped before being transported to Vietnam to avoid damage. Therefore, please use wrapping and inspection services from the shipping company.
>>See more: What are logistics costs? How is it calculated?
Proship Joint Stock Company accepts and sends goods along Chinh Ngach route with the cheapest price, professionalism, and best safety
Chinh Ngach import-export is an international trade route through border gates, often for large shipments. Faced with the increasing demand for Official transportation, many units have deployed the Official Freight Transport Service to Vietnam, meeting all customer needs to help improve trade and exchange relationships between countries. expand and develop. Proship Joint Stock Company is a quality Transportation - Logistics unit that many businesses trust and choose to use its services in. Recently, it will promote the provision of all kinds of goods shipping services via official routes (road, rail, road). sea).
In addition to transporting dry goods and project goods, PROSHIP also transports vegetables, fruits, food, seafood, cosmetics, medicine, etc. by rail self-propelled refrigerated containers, ensuring the following criteria: "Safe - Professional - Economical - Full delivery to your door" . We will not let you wait too long to receive your goods at the delivery location.
With a team of young, enthusiastic, dynamic, creative, experienced staff and fully invested infrastructure such as container tractors; trucks of all types 2T, 5T, 8T and 15T, forklifts and cranes; along with a convenient warehouse system in Ho Chi Minh City, Binh Duong, Dong Nai, Da Nang, Hanoi. We are always confident that our experience and available multi-modal transport capacity will bring appropriate and optimal transport solutions to fully meet all your wishes.
Proship's transportation and E-Logistics services have been providing
- Transporting goods by road by containers and trucks;
- Sea freight transport;
- Transporting container goods by rail;
- Transporting goods by air;
- Transporting retail cargo, bulk cargo, special cargo, and oversized and super heavy cargo;
- Transporting goods by refrigerated containers;
- Multi-modal transportation of project cargo.
Proship accepts transportation of the following items via official routes
- Transporting fresh and frozen seafood of all kinds;
- Transporting agricultural products such as beans, cassava, rice,... all kinds of fruits and vegetables;
- Transporting high-demand goods such as chemicals, western medicine, veterinary medicine, etc.;
- Transporting electronic equipment and electronic components;
- Transporting mechanical products...;
- Transporting industrial goods..;
- Transporting plastic beads and plastic products...;
- Transporting household appliances...;
- Transporting construction materials for projects, houses, factories;
- Transporting personal luggage, fashion accessories, clothes, shoes, bags, hats,...;
- Transporting cups, bowls, ceramics, etc.;
- Transporting components, electronics, laptops, tablets, Ipads,...;
- Transporting supplies, machinery, and construction materials for projects, houses, and factories;
- Transporting large quantities of wooden furniture, interior and exterior decorations, etc.;
- Transporting machinery, components, spare parts,... and many other items (except prohibited goods).
Proship's method of delivering and shipping large quantities of goods
- Door-to-door pickup, door-to-door delivery: All freight activities are handled by Proship. We will receive and deliver the goods at the requested address;
- Pick up at the door, deliver at the warehouse: Proship will send a vehicle to pick up the goods at the door, gather at the warehouse and transport to the warehouse near the delivery address. After that, the customer comes to the Proship warehouse to receive the goods;
- Receive at the warehouse, deliver to your door: You will deliver the goods to the Proship warehouse. After that, Proship delivers the goods to your door upon request;
- Receive at warehouse, deliver at warehouse: You will transport goods to Proship warehouse. We will then proceed to transport to the Proship warehouse located close to the parcel delivery address. After that, the customer will go to the warehouse to receive the goods.
The customers Proship is targeting
- Corporations, domestic and foreign companies that need to transport goods;
- Factories, projects, general agents and services for domestic goods, international import and export;
- Small and medium enterprises need to transport goods internationally and import and export in the fastest time and save the smallest costs.
Receive goods collection/delivery in provinces, cities, and industrial parks in Vietnam
- Northern region: Hanoi, Bac Ninh, Ha Nam, Hai Duong, Hai Phong, Hung Yen, Nam Dinh, Thai Binh, Vinh Phuc, Ninh Binh, Hoa Binh, Son La, Dien Bien, Lai Chau, Lao Cai, Yen Bai , Phu Tho, Ha Giang, Tuyen Quang, Cao Bang, Bac Kan, Thai Nguyen, Lang Son, Bac Giang, Quang Ninh,...;
- Central region: Da Nang, Thanh Hoa, Nghe An, Ha Tinh, Quang Binh, Quang Tri, Thua Thien Hue, Quang Nam, Quang Ngai, Binh Dinh, Phu Yen, Khanh Hoa, Ninh Thuan, Binh Thuan,...;
- The South: Ho Chi Minh City, Ba Ria - Vung Tau, Binh Duong, Binh Phuoc, Dong Nai, Tay Ninh, An Giang, Bac Lieu, Ben Tre, Ca Mau, Dong Thap, Hau Giang, Kien Giang, Long An, Soc Trang, Tien Giang, Tra Vinh, Vinh Long, Can Tho,...;
- Central Highlands region: Kon Tum, Gia Lai, Dak Lak, Dak Nong, Lam Dong, Buon Me Thuot,...;
- Or at large industrial parks in Vietnam: Phuoc Dong, Duc Hoa III, Nhon Hoi Binh Dinh, My Phuoc 3, Tan Khai, Minh Hung, Dong Xoai, Tan Phu Trung, Ham Kiem, Binh Thuan, Bau Xeo, Loc An - Binh Son, Giang Dien, An Tay, Bim Son, Long Duc, Du Long, An Hoa; Long Huong, Tam Diep II, Song Cong 2 Industrial Park, North Dong Phu Industrial Park, Thuan Yen Industrial Park,...and other potential Export Processing Zones and Industrial Clusters.
Process of transporting goods by Proship railway container
- Step 1: Receive goods information from customers via Hotline or Email;
- Step 2: Conduct a survey of customer orders;
- Step 3: Send a quick, detailed quote for customers' reference;
- Step 4: When both parties agree, sign an official contract and proceed with the shipping process;
- Step 5: Track and update customers on the order's travel route;
- Step 6: Finally deliver the goods to the customer, make payment and end the shipping contract.
Above are the things you need to know about what is official quota , the process of transporting official goods as well as the advantages and disadvantages of the most common shipping method today. You are an individual or a business specializing in import-export goods, so you should save information to effectively support your upcoming trade plan...If you need to transport goods on the China-Vietnam route via official channels at cheap prices. Railway, road and sea containers, contact us immediately at 0909 344 247 and we will have Sales staff in charge of each area of consulting services for the most optimal and economical transport solutions for you.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
