x You are doing import and export goods and need to know what a manifest is?
How to declare manifest? x Do you want to know what to pay attention to when declaring a manifest in import and export?
x Do you need to import and export Chinh Ngach retail goods, need to find the best transporter?
Manifest declaration is an important operation for Customs to base on customs clearance of imported goods. To help Individuals/Businesses declare conveniently, Proship.vn will clarify what the term manifest is, what to pay attention to when declaring, and how to declare according to regulations. At the same time, we also update information about Chinh Ngach retail import and export service with many benefits for shippers. When your goods are small, if shipping by container is too expensive, you should choose the solution of shipping LCL cargo by sea CFS - CFS.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is Manifest?
What is Manifest? Manifest is understood as a system for receiving goods declarations and documents and papers of shipments used for customs clearance of immigration ships. When the shipment arrives at the port, the ship will receive an Arrival Notice. Customs declaration is done by the port agent. Information about the shipment that needs to be declared includes: bill of lading number, quantity of goods, details of the shipment, ship departure date, bill of lading issuance date. How much is it?
Thus, the shipping company declaring goods information to customs is called Manifest declaration. The shipping company making the Master Bill should declare the Manifest for the Master Bill, the Forwarder making the House Bill should declare the Manifest for his House bill. Manifest is as important as Customs declaration because after receiving the A/N (Arrival Notice), the consignee will take the D/O delivery order to customs to pick up the goods, if the information on the D/O is the same as the declared information. on the Manifest, customs will deliver the goods to the consignee (consignee).
According to regulations, customs declarants can proactively choose the most suitable and convenient Manifest location. There are currently 2 forms of Manifest declaration that you can apply:
- Declare online declaration on the National Single Window Information Portal. The declaration form is prescribed according to the standards of the General Department of Customs.
- Declare the manifest directly on the website of the General Department of Customs.
Instructions on how to declare Manifest in the most accurate detail
Manifest declaration is done online, the manifest declarer can upload manifest information to the customs system. By entering directly or importing first from an excel file then uploading the file to the system. And below are the 2 most standard ways to declare a manifest according to regulations that PROSHIP wants to share with you:
METHOD 1: DECLARE MANIFEST BY IMPORTING EXCEL FILE
Declaring a manifest using an excel file is the way many people choose to declare a manifest to the customs system. Because this method of declaration is simple, quick and has the fewest errors. Declaring manifest using excel file includes the following steps:
- Step 1: Notify the shipping company to assign the right to declare a consolidated bill of lading. This is an extremely important step, if you are not authorized to declare a consolidating bill of lading. By default, imported goods are only MB/L, and the shipping company will declare a manifest for that bill of lading. In case of LCL shipment, you must notify the consol unit for authorization;
- Step 2: Enter information into the excel file;
- Step 3: Log in to the national one-stop system vnsw.gov.vn ;
- Step 4: In the MINISTRY OF TRANSPORT section => MARINE DEPARTMENT => LICENSING MANAGEMENT OF DOCUMENTS => Select declaration file code => right click and select “electronic declaration” => Consolidated bill of lading
- Step 5: After completing step 4, the manifest screen will appear as below. You "select the excel file" imported in step 2 then select "import". The system will automatically retrieve the information from the excel manifest file that you entered in step 2.
METHOD 2: DECLARE MANIFEST DIRECTLY ON ONE-STOP SYSTEM
- Step 1: Notify the shipping company to assign the right to declare a consolidated bill of lading. This is an extremely important step, if you are not authorized to declare a consolidating bill of lading. By default, imported goods are only MB/L, the shipping company will declare a manifest for that bill of lading. In case of LCL shipment, you must notify the consol unit for authorization;
- Step 2: Log in to the national one-stop system vnsw.gov.vn ;
- Step 3: In the MINISTRY OF TRANSPORTATION section => MARINE DEPARTMENT => LICENSE MANAGEMENT OF DOCUMENTS;
- Step 4: After completing step 3, the screen will appear "Management of transit import and export ship documents".
At this time, the declarant will select the declaration file that he or she needs to declare to proceed with declaring the required information. Here comes the main stage of declaring the manifest. Select the declaration file code => right click and select electronic declaration => bill of lading => add bill of lading. Enter information according to the required fields above, then select "update".
LATEST UPDATE PICTURES OF CONTAINER PROSHIP LOGISTICS TRACTOR
- Step 5: Declare goods information. After completing step 4, select the "+" icon to add information about the goods, container number, seal number, weight, volume. At this point, it seems like the manifest has been declared.
Above are 2 ways to declare a manifest, of which method 1 is the most chosen because of its ease of declaration, few errors and ease of "copy & paste". This is the entire sequence of steps to declare the manifest by direct manual entry and importing the excel manifest file. Declaring a manifest is quite simple because the declaration is so simple that it can easily lead to subjectivity and errors. The following are common notes and errors when declaring a manifest. Common mistakes when declaring a manifest include:
- Spelling errors when making B/L (bill of lading);
- Incorrect declaration of container information or wrong container information;
- Mistakenly declared between CFS/CFS and CY/CF, mistaking container cargo as retail cargo;
- Incorrect declaration or lack of shipper and consignee information;
- Incorrect declaration of weight or quantity (usually due to "." and ",");
- Wrong declaration of loading port and unloading port, wrong declaration of destination location (date error due to the declarer copying the excel manifest file of the previous batch).
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What should you keep in mind when declaring Manifest?
Once you know what a manifest is and how to declare it, during the manifest declaration process, you need to pay attention to:
- First , declare the information identical to the information on the delivery order that the shipper has declared. Only then will the customs officer deliver the goods to you. If the information on both sides is not consistent, the goods will not be delivered to you;
- Second , the declaration needs to be done early, to avoid declaring it too late, leading to having to pay a penalty fee;
- Third , when declaring online, registering an account and logging into the system is also very important. The password you create must have at least 8 characters including numbers. After successfully logging into the system, you need to access record management to perform declaration functions as well as modify records according to the content declared by the goods owner;
- Fourth , you will not be allowed to change or delete any information on the declaration file.
* If I declare incorrectly in the Manifest, can it be corrected, is there a fee?
Visit the website https://e-manifest.customs.gov.vn and proceed to log in and edit. After editing the declaration according to the latest information, the declarant needs to select this shipment record code, then request editing and push the record. The declarant needs to prepare the following documents to the Customs office to request the Customs to accept the correction. Dossier to amend manifest includes:
- Official letter requesting to amend manifest;
- Email from agent or shipper requesting manifest adjustment;
- HBL of the shipment;
- MBL of the shipment.
Enterprises can edit the manifest, but before the notification appears, the consolidated bill of lading has sent processing data to the Ministries and branches. At this time, editing will be free of charge. However, after the green tick line "NOTICE: Consolidation bill of lading has been sent to the professional processing system of ministries and branches" , the action to edit the manifest will incur a fee. After Customs accepts the revision, the manifest adjustment is considered complete and picking up the goods when they arrive is easier.
>>See more: What is the HS code?
When you need to combine retail goods and send them to other countries via Chinh Ngach route, which unit should you choose?
Currently, the Logistics market is extremely vibrant with many different needs. This includes the activities of sending LCL goods from Vietnam to other countries (and vice versa). PROSHIP.VN has been providing your business with LCL shipping services to major countries at Cheap - Safe - Professional, committed to door-to-door delivery. We will collect retail goods from many retail customers together to ship in one container and each customer will have a separate customs declaration.
Specifically, with the Consol retail shipping service from Vietnam to the US, Germany, Australia, Dubai, Japan, Shanghai,... Proship actively operates as a consolidator that will collect retail shipments ( LCL) of many Shippers at CFS, arrange, classify and pack into one container, then arrange transportation from loading port to destination port.
Proship has the advantage of a large quantity of goods, regularly booking large and stable shipping lines throughout the year. Especially, Booking is always available even during peak season, bringing satisfaction to all customers. Trade goods between different regions of the world can be traded conveniently and easily thanks to professional and dedicated shipping agents like us.
* Note: In some different cases, shipment delays may occur. In situations caused by natural disasters, we ask for your utmost understanding for this delay.
Provinces and cities with seaports gather goods in Vietnam and deliver goods to the US, Germany, Australia, Japan, China,...
Proship provides cargo and mail transportation services with routes from major ports in Vietnam: Cam Pha Seaport (Quang Ninh), Hon Gai Seaport (Quang Ninh), Hai Phong Seaport (Hai Phong), Nghi Son Seaport (Thanh Hoa), Cua Lo Seaport (Nghe An), Vung Ang Seaport (Ha Tinh), Chan May Seaport (Thua Thien Hue), Da Nang Seaport (Da Nang), Dung Quat Seaport ( Quang Ngai), Quy Nhon Seaport (Binh Dinh), Van Phong Seaport (Khanh Hoa), Nha Trang Seaport (Khanh Hoa), Ba Ngoi Seaport (Khanh Hoa), City Seaport. Ho Chi Minh City (Ho Chi Minh City), Vung Tau Seaport (Ba Ria - Vung Tau), Dong Nai Seaport (Dong Nai), Can Tho Seaport (Can Tho), ... to seaports of the US and Germany , Australia, Japan,…
Receive support for collection/delivery at Industrial Parks in Vietnam
- Can Tho area: Tra Noc Industrial Park, Thot Not Industrial Park, Bac O Mon Industrial Park, Hung Phu Industrial Park, Cai Rang Industrial Park,...;
- Vinh Long area: Binh Minh Industrial Park, Bac Co Chien - Long Ho Industrial Park, Hoa Phu Industrial Park, Dong Binh Industrial Park, Binh Tan Industrial Park;
- Tra Vinh area: Cau Quan Industrial Park, Co Chien Industrial Park, Long Duc Industrial Park;
- Soc Trang area: An Nghiep Industrial Park...;
- Hau Giang area: Song Hau Industrial Park, Tan Phu Thanh Industrial Park, Phu Huu A Concentrated Industrial Park,...;
- Large Industrial Parks such as Phuoc Dong, Duc Hoa III, Nhon Hoi Binh Dinh, My Phuoc 3, Tan Khai, Minh Hung, Dong Xoai, Tan Phu Trung, Ham Kiem, Binh Thuan, Bau Xeo, Loc An - Binh Son, Giang Dien, An Tay, Bim Son,...and many other potential industrial parks and industrial clusters from North to South.
Proship targets customers
- Corporations, domestic and foreign companies that need to transport goods;
- Factories, projects, general agents and services for domestic goods, international import and export;
- Small and medium-sized enterprises have a need for international sea transport and import-export for the fastest time and the smallest cost savings.
The cost of sending LCL goods internationally by container is determined by
- Origin and destination of shipments?
- Dimensions, weight and goods details?,…
- When is the shipment ready – or when do you need it at the destination?…
- What services do you require (other than port-to-port transportation)?
* In addition to sea freight quoted for specific routes, local charges are kept fixed according to the price list:
- Sulfur surcharge (LSS or WBS): USD 7/CBM. Is a new surcharge, according to regulations in the Imo2020 treaty on maritime transport;
- CFS warehouse fee: USD 8/CBM;
- Terminal Handling charges: USD 8/CBM;
- Bill fee/Docs fee: USD 40/set;
- Telex release fee: USD 30/set;
- EBS/AMS/AFR fee: USD 35/trip.
Chinh Ngach retail import and export process by sea
- Step 1: First, Proship will receive the goods from you, package them and then transport them to the CFS warehouse;
- Step 2: At the CFS warehouse, the shipment is placed in a container, sealed, sealed, and then the container will be delivered to the carrier at the CY warehouse;
- Step 3: After loading the container onto the ship, the company will transport the goods to the specified discharge port;
- Step 4: Upon receiving the D/O delivery order, Proship will present it to the container management department at the destination port, receive the entire container and bring it to the CFS warehouse in the importing country;
- Step 5: After the consignee presents the HB/L secondary bill of lading to the CFS warehouse management department, the consignee will take the goods to their warehouse.
PROSHIP JOINT STOCK COMPANY has compiled and updated the knowledge you need to know about what a manifest is and instructions on how to declare a manifest quickly and accurately according to regulations. Manifest is what a shipping company or forwarder must declare to a country's customs when transporting or transporting goods into that country. Therefore, if any Business/Individual is participating in the process of international trade but does not have much experience in Logistics operations and customs procedures, they should save the above sharing article. In case you need an intermediary unit - transporting retail/full container goods, immediately contact Proship at the Hotline below to get the best quote.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
