x Parties participating in the process of buying, selling and exchanging goods need to know what content needs to be declared in the goods delivery record?
x Wondering what a delivery record is? With the characteristics of each type of goods, does it have to use a separate delivery note?
x What are you interested in when making a goods delivery note?
PROSHIP.VN will quickly update the most popular freight delivery note templates in 2024. Related parties such as Sellers, Buyers, Freight Transport Companies, Freight Forwarders, etc. should refer to and applied effectively.
What is a goods delivery record?
Goods delivery record (goods handover record) is a document confirming that the delivery and receipt of goods has occurred in accordance with reality, according to which the seller has delivered the goods to the buyer and the buyer. has received enough goods in accordance with the previous agreement between the two parties.
Article 34 of the 2005 Commercial Law regulates delivery of goods and documents related to goods:
“Article 34. Delivery of goods and documents related to goods
1. The seller must deliver goods and documents according to the agreement in the contract regarding quantity, quality, packaging, preservation and other provisions in the contract. contract.
2. In the absence of a specific agreement, the seller is obliged to deliver the goods and related documents according to the provisions of this Law.”
Article 56 of the 2005 Commercial Law regulates the receipt of goods in goods purchase and sale contracts:
“Article 56. Receiving goods
The buyer has the obligation to receive the goods as agreed and perform reasonable tasks to help the seller deliver the goods.”
Popular and popular goods handover record templates 2024
Proship Logistics will update the delivery note templates applicable to common types of goods:
LATEST UPDATE PICTURES OF CONTAINER PROSHIP LOGISTICS TRACTOR
Simple goods handover record template
There are currently no specific regulations on making a goods delivery record, but for convenience, you can create a goods delivery record/note to suit your needs:
| COMPANY…………. |
SOCIALIST REPUBLIC OF VIETNAM Independence – Freedom – Happiness |
| Number: …….. | ……., day….month…..year ……. |
GOODS DELIVERY MINUTES
Pursuant to the Sales Contract between ……………………………………………
Pursuant to Order dated…………….of the Company …………….
Today, day ……month…. year ….. at …………………………………………., we include:
PARTY A (Consignee): …………………………………………………
- Address : …………………………………………….
- Phone : ………………………
– Representative Mr/Mrs:……………………………….. Position: …………………..
PARTY B (Delivery party): ………………………………………………………………………………..
- Address: ……………………………………………………….
- Phone: …………………………
– Representative Mr/Mrs ……………………………….. Position: …………………
The two parties mutually agree on the delivery quantity as follows:
| No | Product name | Specifications | Unit | Quantity | Note |
| 1 | |||||
| 2 | |||||
| 3 |
Party A confirms that Party B has delivered to Party A the correct type and quantity of goods as above.
Both sides agreed and signed. The minutes are made into 02 copies, each party keeps 01 copy with equal legal value.
| REPRESENTED BY A | REPRESENTATIVE OF PARTY B |
Sample delivery receipt cum warehouse release note
| Unit:………………. | |
| Part:……………. |
| GOODS DELIVERY MINUTES AND EX-WAREHOUSE RECORDS | ||
| Day…..month…..year …… | In debt ……………………. | |
| Number: …………………………….. | Have ……………………. | |
– Full name of consignee: ……………….. Address (department)………………….
– Reason for ex-warehousing: …………………………………………………………..
– Delivered at warehouse (lot compartment): …………Location ……………………………….
| No | Name, brand, specifications, quality of materials, tools, products and goods | Code | Unit | Quantity | Unit price | into money | |
| Request | Real production | ||||||
| 1 | B | C | D | 1 | 2 | 3 | 4 |
| 2 | |||||||
| 3 | |||||||
| 4 | |||||||
| 5 | |||||||
| 6 | |||||||
| Add | |||||||
– Total amount (written in words):………………………………………………………………………….
– Number of attached original documents:…………………………………………………………………………….
| Day …. May… | ||||
| Voting maker | Receiver | Storekeeper | Chief Accountant (Or department that needs input) | Manager |
| (Sign, full name) | (Sign, full name) | (Sign, full name) | (Sign, full name) | (Sign, full name) |
Sample delivery and acceptance record of materials
SOCIALIST REPUBLIC OF VIETNAM
Independence - Freedom - Happiness
MINUTES OF DELIVERY & ACCEPTANCE OF MATERIALS
Pursuant to Contract No.: ……………., between Company ………….and …………., signed on … month … year 20…
Today, day…..month…year 20…, at………………., we include:
I/ RECEIVING PARTY: ………………………………………………………………
(Hereinafter referred to as party A)
Address: ……………………………………………………..…………….……
Representative:……………….…… Position:……………………………….……….
(Mr/Mrs):………………………… Position: …………………………………………..
(Mr/Mrs):………………………… Position: …………………………………………..
(Mr/Mrs):………………………… Position: …………………………………………..
II/ DELIVERY PARTY: ………………………………………………………………
(Hereinafter referred to as party B)
Address: …………………………………………………………………….…
Phone: ……………………Fax: ……………………………………………
Representative: …………………….Position: …………………………..………….
(Mr/Mrs):………………………… Position: …………………………………………..
(Mr/Mrs):………………………… Position: …………………………………………..
The two parties agreed to proceed with delivery and acceptance of goods with the following content:
III/ LIST OF GOODS DELIVERED INCLUDES:
| TT | Goods name | Unit | Packaging specifications | Manufacturer/Manufacturing country | Expiry | Quantity |
| 1. | ||||||
| 2. | ||||||
| 3. |
IV/ CONCLUSION:
– All of the above mentioned ………………… are 100% new, manufactured in ……, still in original packaging, correct type, design, packaging, technical specifications as in Contract No.: …………., signed on … month … year 20….
– Party A has received the full quantity of goods that Party B has delivered according to section III.
– All of the above goods were officially delivered and accepted from date…/…/ 20… The parties unanimously agreed to sign the acceptance record and put them into use.
– This minutes is made into 02 copies. Each party keeps 01 copy with equal legal value.
PARTY A'S REPRESENTATIVE PARTY B'S REPRESENTATIVE
Sample internal goods delivery record
This record is used when the warehouse department hands over supplies, raw materials, fixed assets, etc. to related departments for production and business:
SOCIALIST REPUBLIC OF VIETNAM
Independence – Freedom – Happiness
INTERNAL GOODS DELIVERY MINUTES
Today, day ….. month ….. year 20…. At ……………………………., we include:
- Grandparents: ……………………. Position: ……………………… (Deliverer)
- Grandparents: ……………………. Position: ……………………….(Receiving party)
Property delivery location: ………………………………….
Confirmation of property delivery as follows:
| No | Product name | Specification/type | Unit | Quantity | Note |
| 1 | |||||
| 2 | |||||
| 3 |
Both sides agreed and signed. The minutes are made into 02 copies, each party keeps 01 copy with equal legal value.
| REPRESENTATIVE OF THE DELIVERY PARTY | REPRESENTATIVE OF THE RECEIVING PARTY |
>>See more: What is a goods delivery note?
Things to note when making a goods delivery record
To draft an accurate goods delivery record as a basis for proof to avoid disputes, the preparer should note:
Implementation time
Making a record/delivery note should take place at the same time as signing the sales contract or as soon as the delivery process takes place, to avoid errors and closely monitor the delivery process.
Accurate information
Ensure that the information of the seller and buyer is complete and accurate, from unit name, address, phone number, tax code to representative.
2 copies required
The goods delivery note form needs to be copied into two copies, each party keeps one copy. This serves as the legal basis when there is a dispute.
Signature and stamp
Must be signed and stamped by both parties to prove agreement. If either is missing, the minutes may lose legal value.
Evidence of contract performance
This record is evidence proving the performance of the contract. Therefore, it needs to accurately reflect the content of the Sales Contract to ensure accurate information about goods delivery.
Comply with the law
Each delivery record may be different depending on the condition and type of goods, but must ensure compliance with legal procedures and regulations.
Above is the latest sample of goods delivery note applicable to simple goods, goods with delivery notes, internal goods, etc. Any questions related to the goods delivery note or if you want to use it Cheap Multimodal transportation service at Proship - Contact 0909 344 247 for direct advice.
