x Enterprises importing and exporting sea goods need to learn more about EIR slips?
x You need to know what function EIR has in ocean container shipping?
x Do you want to know how to declare and how to re-issue an EIR slip? Is it complicated?
At Proship.vn, we will answer the questions you are interested in asking above such as what is an EIR slip, what is on the EIR slip, how to look it up, how to use EIR with export/import goods, declare How to report eir,... From here, your business will have the basis to control the container transportation process more effectively.
EIR form: Concept, content and how to look up
What is EIR?
In container shipping activities, the EIR slip is an important document. So what exactly is an eir vote? The EIR (E0quipment Interchange Receipt) is a type of container status update record created when there is a container delivery between parties involved in the transport chain such as the carrier, charterer, seaport, trucking company, etc. Warehouse.
* Easy to understand example: After the goods owner takes the container out of the depot to bring it to a separate warehouse for packing, there will be a drying sheet attached to record whether the container's condition is good or bad, whether it is distorted, punctured or not.
Contents of EIR slip
Record information about the condition of the container upon delivery, including:
- Container number;
- Size and type of container;
- Container condition (clean, dirty, dented, torn...);
- Included accessories (sealings, lead clips, locks, straps...);
- Delivery date and time;
- Name and signature of the forwarder.
The most accurate way to look up EIR slips
How to look up EIR slip: Just type “Look up EIR” on Google and you will get the results you need. Then perform basic steps like logging in.
In addition, if you want to search for EIR information for container delivery, please enter information in the search box such as: Container delivery area, from delivery date, to delivery date, container number,...
Terminology of EIR bill for export and import goods
EIR slips will be used in export and import goods as follows:
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For export goods
For exported goods, EIR slips are used in the following ways:
- Empty issue: Applicable when the port issues an empty container to FWD individuals, organizations or businesses for packing. At this time, FWD will pay money to lift empty containers onto the container truck.
- Landing: Applicable when the port confirms receipt of goods from FWD to be stored at C/Y yard, ready to carry out HQ procedures. FWD pays money to lower containers from container trucks to the yard.
For imported goods
For imported goods, EIR slips are used in the following ways:
- Taking raw means taking the container from the port and returning it to the warehouse. In this case, you pay to lift the empty container onto the container truck.
- Returning empty means returning empty containers to the port or yard and paying for lowering the containers from the container truck to the yard.
The most common types of EIR vouchers today
EIR slips by business sector
- EIR slip in maritime transport: Used to record the exchange, return and inspection of containers transported on ships and seaports.
- EIR slip in logistics and warehousing: Used to record the exchange process and check the status of containers during logistics and warehouse storage.
EIR slip according to equipment status
- Full EIR: Use when the container is completely exchanged and in good condition, with no significant damage or shortages.
- Short EIR slip (Short EIR): Use when the exchange container is not in sufficient quantity or is missing compared to the original recorded information.
EIR slip according to intended use
- Delivery EIR note (Delivery EIR): Used when transport equipment is delivered from the sender to the recipient, recording the status of the container upon receipt.
- Return EIR note (Return EIR): Used when the container is returned from the recipient to the sender or from location B to location A, recording the status of the device when returned.
Functions and procedures for declaring on the EIR slip
Proship Logistics has answered questions about what an EIR slip is, its importance, and what the EIR includes. Next is the function and process of declaring on the EIR slip:
Function of EIR slip
- Evidence for container delivery between parties:
The EIR slip is a document proving the delivery and receipt of containers between parties involved in the transportation chain.
- Basis for checking and evaluating the condition of containers:
Through the information recorded in the EIR Form, the recipient can check and evaluate the condition of the container.
- Basis for calculating shipping costs and compensation for damages (if any):
The parties can calculate shipping costs and determine liability for damages (if any) through the EIR slip.
- Facility for handling disputes and complaints related to containers:
The EIR form is the basis for resolving disputes or complaints about container status.
How to declare Equipment Interchange Receipt (EIR)
To file an EIR form accurately and effectively, you need to do the following:
- Step 1:
Check the condition of the container upon delivery, including number, size, type, container condition (clean, dented, torn, sealed, lead clamped, locks, straps...);
- Step 2:
Record container status information on the EIR slip, either on paper or electronically. If there is damage or discrepancy with the previous EIR slip, the location and extent of the damage must be clearly stated;
- Step 3:
Sign and clearly state the date and time of delivery on the EIR form. If it is a paper EIR form, two copies must be printed and delivered to the recipient. If it is an electronic EIR slip, it must be sent via email or mobile application to the recipient;
- Step 4:
Store EIR slips as a basis for inspection, assessment, and handling of disputes and complaints related to containers.
Instructions on the process of applying for re-issuance of EIR slips
In many unfortunate cases, if you lose your EIR slip, you can apply for a second voucher and must follow the following procedure:
- Step 1: Report the loss of the EIR slip and request to keep the container at the port
You must provide your ID card and fill in the official dispatch form available at the Port Production Department, no need for the company to stamp, then sign. You need to do this step as soon as possible to avoid someone picking it up and having bad intentions of taking your goods out of the port.
- Step 2: Implement the official letter to apply for a new EIR slip
You need confirmation from the port supervisory customs office that "The container has not passed through the supervision department" or for example, if the EIR slip has been cleared at the port, please confirm that "The container has not been taken out of the port".
- Step 3: Reprint the EIR slip
After receiving confirmation from the port supervisory customs office, you go to the Port Production Department to request to open the Cont and confirm the re-issuance of the second slip. Bring the dispatch to the Port Trade Office to reprint another slip and proceed with the payment. normal gate handle.
What is an EIR slip and knowledge related to EIR such as the content on the slip, the functions of the EIR, the steps to declare the EIR as well as the process for re-issuing the EIR have been answered...Proship Logistics is also proud to be the supplier. Cheap multi-modal shipping service, if you need to contact us, please contact 0909 344 247 .
