x Enterprises dealing in import-export goods are not clear about specialized terms, including PO?
x Do you want to learn more deeply about PO-related knowledge in import-export activities?
x Do you need to send goods for international trade and need to find the best superior transport unit?
What is PO? PO (Purchase Order) is a concept that is not too strange to individuals, organizations, especially commercial enterprises, but not everyone understands it correctly. Therefore, through this knowledge sharing article, Proship.vn wants to convey information related to PO in import and export activities so that readers have an overview and accuracy of this term. At the same time, we also want to emphasize the strengths of the cheap import-export service so that any unit in need can consider choosing.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is PO?
What is Po? PO (Purchase Order) is the concept of an order. This is a commercial document sent from the buyer to the supplier authorizing the purchase. A purchase order is a formal binding contract to purchase goods or services. The purchase order must include all details of the business's transaction, including the price per unit negotiated by the two parties as well as the quantity of each item purchased, including details such as style, color,…
Many orders also formalize payment and shipping terms. Each order should be uniquely numbered to make it easier to track future payments and match shipping records.
To ensure clarity, ease of understanding and sufficient information necessary for the ordering/purchasing process, a PO will include the following elements:
- PO number;
- Date of creation of PO;
- Seller/buyer: Name, contact information;
- PIC;
- Description of goods/products;
- Quantity of goods/products;
- Product specifications;
- Unit price;
- The total value of the contract;
- Terms of payment;
- Delivery conditions;
- Special conditions such as Discount, FOC,...;
- Signature of buyer and seller.
=> As an important document, PO (Purchase Order) has extremely important meaning for a Business. This is considered a document used to check and evaluate issues related to orders.
>>See more: What is the product SKU?
PROSHIP shares all information about PO in import and export
After you have grasped what a PO is, it is also really necessary to learn other information about POs such as why businesses use POs, applications of POs, and the difference between POs and Invoices:
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Why do businesses use PO (Purchase Order)?
Businesses use purchase orders (POs) for a few reasons:
1. The purchase order allows the buyer to communicate their intentions and choices to the seller;
2. The seller is protected in case of refusal by the buyer to pay for goods or services;
3. Orders help agents manage new requests as well as order spending in the current situation;
4. Orders help the economy streamline the buying and selling process according to a standard process;
5. Commercial lenders or financial institutions may provide financial support based on purchase orders;
6. There are many financial and commercial utilities, most of which are provided through commonly used orders such as:
- Pre-closing shipping credit limit;
- Extend credit limit Shipping by position;
- Commercially reputable means;
- Extend credit limit Buy foreign invoices;
- Extend credit limit on old invoices;
- Confirm the order of utilities.
What are the current applications of PO?
- Search for services and utilities;
- Search for goods in daily consumption as well as on the stock market (shares);
- Search for other products originating from nature and produced domestically;
- Search for products with clear origin and domestic production;
- Require users to use imported products (For use in private enterprises);
- Optimize customer purchases.
Difference between PO and Invoice
Because purchase orders and invoices are both legally binding documents exchanged between seller and buyer, it's no surprise that they often get mixed up. The two are also interconnected because purchase orders are often used to create invoices, which serve as a reference for purchased goods. Below, Proship will point out some differences between orders and invoices, helping you easily distinguish them:
| Purchase Order ( PO ) | Invoice invoice |
| Created by buyer | Created by seller |
| Created before purchase | Generated after purchase |
| List required goods | Confirm goods delivered |
| Include details of proposed payment items | Include requests for payment by a specific date |
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
What is the process for using Purchase Order PO?
Depending on the type of business, the purchasing process using PO will be different, but usually the steps to use and create PO take place according to the following process:
- Step 1: The Buyer researches and decides to buy any product or service for the Enterprise;
- Step 2: The buyer will issue a PO to the seller to start the purchasing process;
- Step 3: The seller will receive the PO and confirm with the buyer whether the order conditions can be met or not. If the seller cannot fulfill the buyer's request, the PO will be canceled;
- Step 4: If the seller confirms the transaction, the buyer will prepare orders based on the amount of orders in stock or schedule production to ensure the ability to provide adequate goods according to the schedule set by the party. purchase requested;
- Step 5: After producing a sufficient number of orders, the seller can ask a unit specializing in Transportation - Logistic to provide transportation services with the number of POs that the buyer has sent;
- Step 6: The seller issues an invoice for the order. This includes using the PO number sent by the buyer to ensure accuracy as well as the ability to cross-check delivery information as quickly as possible;
- Step 7: After inspecting the goods, the buyer will make the payment according to the terms of the order to the seller.
=> Managing PO (Purchase Order) effectively and properly is an important factor to minimize possible risks while working with Suppliers.
Is PROSHIP.VN the cheapest and most reputable transport, import and export unit of goods today?
Proship Joint Stock Company recognizes that the demand for sending goods from Vietnam to other countries and from other countries to Vietnam for many purposes such as production - business and consumption is increasing and facing hundreds, thousands of orders. As a transportation service, Logistics Services was born and deployed the INTERNATIONAL TRANSPORTATION route specializing in the Vietnam - China - Mongolia - Kazakhstan - Russia - Europe container route to serve Individuals, Businesses, and Corporations. Along with dry goods and project goods, PROSHIP also transports vegetables, fruits, food, seafood, cosmetics, vaccines, and medicines by self-propelled railway refrigerated containers. Safe – Economical – Effective. The unit also supports other Logistics Services such as: Entrusted import and export services, Warehousing services,... to increase maximum convenience for customers sending goods.
With a team of enthusiastic, dynamic and creative young staff and fully invested infrastructure such as container tractors; trucks of all types 2T, 5T, 8T and 15T, forklift cranes and convenient warehouse systems in Ho Chi Minh City, Binh Duong, Dong Nai, Da Nang, Hanoi. We are always confident that our experience and available multimodal transport capacity will bring appropriate and optimal transport solutions to meet all your wishes. To date, the unit has successfully shipped many products to countries such as China, Mongolia, Uzbekistan, Kazakhstan, Russia, Poland, Netherlands, Italy, England, Belgium, Germany,...
Proship's target customers include: Corporations, domestic and foreign companies that need to transport goods; Factories, projects, general agents and services for domestic goods, international import and export; Small and medium-sized businesses need to transport international and import-export goods in the fastest time and save the smallest costs. Proship is the right choice to meet customers' international transportation requirements. To receive the most reasonable advice, please contact us immediately.
Proship accepts transportation of a variety of dry/cold/frozen goods
* Types of cold goods:
- Transporting fresh seafood: Shrimp, crab, fish, clams, oysters, snails, mussels, and other seafood;
- Transporting dairy products: Fresh milk, yogurt, whey, milk cream;
- Transporting fruits and vegetables - unprocessed or processed;
- Transporting meat and meat products - fresh or frozen;
- Transporting water and special solutions;
- Transporting vaccines, medical drugs, test samples, etc.
* Regular and dry goods
- Transporting manufactured, consumer goods, and cosmetics;
- Transporting advertising goods and handicrafts;
- Transportation of home and construction furniture;
- Transporting heavy, bulky, heavy-duty goods;
- Transporting industrial and mechanical products;
- Transporting manufactured, consumer goods, and cosmetics;
- Transporting all kinds of chemicals;
- Transporting automobile and motorbike spare parts;
- Transporting fabric, clothing, and leather shoes;
- Transporting fragile and perishable goods;
- Transporting packaging paper, carton,...
Proship import-export and container transport services with the following advantages
- Freight rates for container shipping services are always cheap and stable;
- Fixed train schedule with little movement helps customers proactively arrange time to send import and export goods;
- Large capacity to transport, import and export goods and diversify products/commodity groups;
- The Sales and Customer Service departments are ready to advise customers on schedules, service benefits, fees, etc.;
- Receive goods from provinces and industrial parks nationwide for export;
- Support careful packaging of goods, according to export standards;
- Support customs procedures for clearing Vietnamese and international goods;
- Invest in specialized railway carriages such as 170 P carriages to transport gasoline and other liquid goods, 150 Mc carriages to transport all kinds of containers, 15 Mcc carriages to transport refrigerated containers, 50 H carriages high open roof transporting all kinds of components, containers, 20 NR wagons transporting cars,...;
- Enthusiastic, thoughtful staff, ready to support guests 24/7;
- Cargo insurance, commitment to on-time, fast and safe delivery;
- One-time customs declaration procedures from starting point to ending point;
- Compensation policy of 100% of the value of goods if lost or damaged due to the carrier's fault;
- Flexible payment, simple and convenient process for customers;
- Customers can track the bill of lading process with modern digital technology;
- Door to Door service, shipments are delivered directly to recipients in foreign countries.
Flexible ways of delivering goods
- Transporting Railway Containers from Station to Station;
- Transporting Container goods from Station to Warehouse;
- Transporting Containers from Warehouse to Warehouse;
- Other accompanying services if requested by the customer.
Proship railway container transportation process
- Step 1: Receive goods information from customers via Hotline/Email;
- Step 2: Conduct a survey of customer orders;
- Step 3: Send a quick, detailed quote for customers' reference;
- Step 4: When both parties agree, sign an official contract and proceed with the shipping process;
- Step 5: Track and update customers on the order's travel route;
- Step 6: Finally deliver the goods to the customer, make payment and end the contract.
Hopefully, the information that PROSHIP has just shared above has clarified the concept of what a PO is , the applicability of POs, the reasons why businesses should use POs as well as distinguish the basic differences between POs and POs. PO (Purchase Order) with Invoice (Invoice). Individuals and business units operating in the field of export and import should save it to know how to use it effectively. When you need to transport goods from Vietnam to International (and vice versa) with the best cheap rates, simple procedures - quick customs clearance, etc. Please contact 0909 344 247 for assistance. every request.
Shipping contact hotline:
Ms Tien: 0909 986 247
Ms Dung: 0939 999 247
Ms Duy: 0902 581 247
